Operations Coordinator, Develop Detroit

Develop Detroit is a real estate and housing developer working at scale to address the challenges around affordable housing, neighborhood stability and access to jobs in the city. Operating in key Detroit neighborhoods, our primary focus is on creating affordable, mixed income and mixed-use developments that help stabilize and transform neighborhoods. Develop Detroit builds high-quality housing and developments that provide all Detroiters – no matter their income – the ability to a ord active lifestyles and to have improved access to economic opportunity. The Operations Coordinator provides general office support as well as administrative and project support to the entire staff. Successful candidates can manage both big and small projects, create an inviting and productive culture, and can facilitate organizational effectiveness and efficiency by coordinating office operations, resources and procedures throughout our Detroit office. Develop Detroit is a start-up environment, so strong candidates will have demonstrated ability to operate in very fluid, fast-moving and lean organizations and a willingness to grow into new challenges and roles. This is a full time Detroit-based position, Monday through Friday from 8:30 AM-5:00 PM with an hour unpaid lunch.  Attendance and punctuality are crucial in this position. This position reports to the Operations Manager of Develop Detroit.

Major Duties & Responsibilities – Office Management

  • Provide management support to Operations Manager of Develop Detroit
  • Organize and administer office operations, procedures and resources to facilitate organizational effectiveness and efficiency, conducive to enhancing employee productivity
  • Maintain a safe and secure working environment
  • Coordinate IT, internet and printing services across various service providers
  • Manage and coordinate all insurance filings, state registrations, renewals and audits for Develop Detroit
  • Place furniture and IT equipment orders as needed
  • Oversee office supply orders; ensure that necessary supplies are always available
  • Manage office maintenance, including: cleaning crew, office supplies, mail, etc.
  • Be a key part of creating a great working environment and a high achieving organization

 Major Duties & Responsibilities - Administrative

  • Provide support to senior leadership, including the CEO and VP – Real Estate; make travel arrangements and manage the calendars and email of senior leadership
  • Periodically, assist the Director of Fund Development with grant submissions, grant reporting and with the coordination of external marketing and social media efforts
  • Coordinate staff meeting agendas with CEO and maintain corporate calendar as directed; Oversee team training schedules and ongoing goal tracking requirements
  • Manage governance of certain companies including but not limited to scheduling board
  • meetings, preparing packets, taking and disseminating minutes
  • Compose communications, memorandums, presentation materials from verbal direction; Create, maintain and update documents and forms as needed; print letters and obtain appropriate signatures
  • Assist with logistics planning and material creation/assembly for community meetings as well as other annual and ad-hoc meetings; Oversee planning of staff parties and events
  • Set up workspace for new hires and assist with onboarding tasks as assigned
  • Other projects as assigned

 Qualifications 

  • BA/BS or equivalent years of experience + education preferred
  • Strong time management and superior attention to detail and accuracy; demonstrated ability to balance, prioritize and complete multiple urgent tasks independently 
  • Excellent written and verbal communication skills, and effective listening skills required
  • Excellent people skills, pleasant demeanor and client orientation; ability to work collaboratively with others in a fast-paced open office environment
  • Highly productive with good organizational skills, ability to work accurately while meeting deadlines, comfortable multitasking and taking direction from multiple people
  • High level computer competency, especially with MS Outlook and MS Word, is required; strongly prefer a demonstrated proficiency with Mac OS and other Apple products.
  • Interest in and ability to easily learn new technology
  • Self-directed and able to independently solve problems
  • Trustworthy, reliable and able to deal appropriately with confidential information

Candidates should submit resume and (optional) cover letter as PDF file to: careers@housingpartnership.net

Link to apply :-   https://sforce.co/2NekGWb