14:05:07 From Sherry Burton : the poll will not let me submit 14:05:46 From Fern : also cannot submit 14:05:53 From Jillian Sullivan : scroll down? 14:06:24 From Omayra Colon : Sorry to those who couldn't participate in the poll 14:07:09 From Saad Mirza : Good Afternoon All. If you were forwarded the link to this meeting and didn't register, please change your display name by: clicking on the Participants tab, hover the mouse over your display name (if it's incorrect), click on More and click Rename 14:20:11 From Danita Fulton : We are planning a virtual lunch with the HR team. 14:20:19 From Angela Gravely-Smith : We have a division drop-in on Friday's where families and pets are welcome. 14:20:25 From Jillian Sullivan : can you remind me how I raise my hand? 14:21:12 From Jillian Sullivan : thank you! 14:25:34 From Mary Reyes : Property administrative staff work remote 3 days and rotate 2 days at the office. all office staff work remotely on Wed; Office are closed on Wednesdays. Maintenance/Janitorial office work daily. 14:39:17 From Chuck Wehrwein : Has anyone had any Workers Comp claims around COVID? 14:39:49 From Miriam Benavides : Not yet. 14:40:04 From janice turner : Not at Mercy Housing 14:40:16 From Angela Gravely-Smith : I've heard some organizations have set up a PTO bank for employees to donate to for their co-workers. 14:40:23 From Karen Hammond : Not at Jamboree Housing 14:41:01 From Karen Belanger : Not at EAH Housing 14:41:33 From Colleen McAuliffe : Not at Phipps Houses 14:48:00 From Yvette Cola : Is anyone considering hiring to replace staff that are leaving? 14:48:27 From Eric Chatman : I believe Mission First has created a PTO bank 14:48:57 From Jillian Sullivan : We are recruiting residents to fill temporary custodial roles. 14:56:31 From Yvette Cola : Is anyone requiring anything from employees who indicate they should be quarantined, had exposure, have childcare challenges, etc? 14:56:51 From Jillian Sullivan : not at Bellwether 14:57:01 From Karen Hammond : Not at Jamboree 14:57:13 From Colleen McAuliffe : Yes, we are requiring documentation of any medical related issues or have to quarantine. 14:58:14 From Danita Fulton : Yes, we are requiring medical documentation 14:59:29 From Deborah Sabol : CCLF located in Chicago, is not requiring documentation because folks are being told to stay home unless they are having difficulty breathing. 15:02:00 From Jillian Sullivan : we are also holding off on any terminations 15:04:28 From Miriam Benavides : What are folks doing around hiring? SAHA has placed a hold on it until further notice. 15:04:44 From Karen Belanger : We are still hiring at EAH Housing 15:04:55 From Karen Hammond : Jamboree just put a hold on hiring also 15:05:06 From Julie Roebuck : hiring freeze here except for some exceptions. 15:05:13 From Colleen McAuliffe : We are still hiring as well and anticipate we may need temporary staff to cover shortages 15:05:33 From Jillian Sullivan : we are continuing with hiring for certain positions 15:05:43 From Yvette Cola : No,I cannot unmute. I will type my question 15:05:55 From Jan Haase : CHW is hiring for specific, needed positions 15:06:04 From Saad Mirza : Yvette: you are unmuted now 15:06:27 From Yvette Cola : How are you dealing with employees that expose tenants 15:06:48 From Yvette Cola : No. I cannot 15:11:34 From Jillian Sullivan : How often do you (org) communicate with employees? 15:12:09 From Karen Hammond : At least once per week 15:12:37 From Karen Belanger : Same--weekly 15:12:41 From Myra Martinez : Once every other day 15:12:43 From Deborah Sabol : we do a Monday morning check in. 15:13:07 From Miriam Benavides : @ SAHA our CEO is commuting daily with staff via email. Just a quick daily update. 15:13:09 From Janet Reed-James : weekly 15:13:10 From Colleen McAuliffe : Also not too frequently but as we believe necessary 15:13:19 From Deborah Sabol : Managers also have weekly team meetings. 15:13:24 From Karen Hammond : How are organizations handling volunteers? Have policies changed regarding using them? 15:13:37 From Jillian Sullivan : We are communicating twice a week. Tuesdays - CEO, Thursdays - me 15:13:43 From Colleen McAuliffe : We have stopped all volunteers 15:14:06 From Lisa Roberson : Homeport CEO sends a daily update on external and internal happenings, also includes tips and recognition - plus a once weekly zoom meeting 15:14:14 From Julie Roebuck : Yes; stopped volunteers 15:14:22 From Miriam Benavides : We've stopped volunteers at SAHA as well. 15:14:26 From Jan Haase : CHW is for food distrobution 15:14:36 From Chuck Wehrwein : What are your plans for cleaning your offices before all employees return? 15:14:57 From Jan Haase : passed return with a deep clean prior to return 15:15:00 From Lisa Roberson : Any tips on how we handle food distribution 15:15:04 From Jan Haase : phased 15:15:20 From Danita Fulton : We've had our corporate office sanitized twice. 15:15:30 From Julie Roebuck : Is anyone going to allow expanded FMLA to be used intermittently? 15:16:05 From Jillian Sullivan : Yes 15:16:21 From janice turner : yes at Mercy Housing to Intermittent fml 15:16:34 From Miriam Benavides : Re. food distribution, our resident services staff are mostly working on that. They receive, sort, and deliver to doors, not contact with residents. 15:16:55 From janice turner : Has anyone stopped summer internships? 15:16:56 From Miriam Benavides : @ SAHA we'll allow it on a case by case 15:17:23 From Karen Hammond : Jamboree has some if they can do projects from home 15:17:24 From Jillian Sullivan : we don't have an internship program in place yet 15:17:29 From Deborah Sabol : We have a student with us all year long. They are working on projects remotely. 15:17:50 From Lisa Roberson : our intern works from home 15:18:52 From Mary Reyes : How do you onboard employees during this time? 15:19:54 From janice turner : At Mercy Housing we are onboard for electronic. 15:20:10 From janice turner : on boarding electronic 15:20:13 From Colleen McAuliffe : Most of our processes are automated. Most hires now are hourly employees for sites. Just need to get I-9 docs. 15:21:18 From Melissa : we do them electronically, including the I-9 15:21:42 From Jillian Sullivan : yes 15:21:47 From janice turner : yes 15:21:49 From Colleen McAuliffe : yes 15:21:49 From Melissa : sure 15:21:50 From Mary Reyes : it would be very helpful 15:21:53 From Kenyatta Turner-Childs : YES 15:21:55 From Sharon Lorden : Yes, please. 15:22:08 From Miriam Benavides : Yes, very helpful. 15:22:09 From Deborah Sabol : Yes Thank you, 15:22:16 From Karen Belanger : How about a way to share policies 15:25:02 From Colleen McAuliffe : I imagine we will come out of this with new ways to work going forward. 15:26:11 From Karen Belanger : thank you! 15:26:18 From Colleen McAuliffe : Thank you very much for hosting!! 15:26:19 From Lisa Roberson : really helpful 15:26:23 From Lisa Roberson : thank you so much!! 15:26:23 From Melissa : Thank you! 15:26:24 From Kathleen Carpenter : Thank you Sherry! 15:26:24 From Jan Haase : thank you 15:26:28 From Angela Gravely-Smith : thank you! 15:26:37 From Julie Roebuck : thank you for this forum 15:26:56 From Mary Reyes : thank you!